Judicial Assistant

Job Information

Job Title: Judicial Assistant Job Requisition ID: 45077 Ministry: Justice

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: temporary (1 position), wages (1 position), permanent (1 position) Scope: Open Competition

Closing Date: August 14, 2023 Classification: Legal Administration 2

About Us

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

To learn more about what our ministry is all about, follow the link at http://justice.alberta.ca

 To learn more about Court and Justice Services please follow the link at https://www.alberta.ca/court-and-justice-services.aspx

The Alberta Court of Justice will recognize the importance of working collaboratively with First Nations, Metis and Inuit communities, and have a working knowledge around the Truth and Reconciliation Commission calls to action. They also understand the importance of child and family involvement, connection, and collaboration to a large array of other cultures and communities.

Role

Come join a talented group of professionals dedicated to the administration of justice.

Judicial Assistants are senior frontline representatives of the Court and Alberta Justice, supporting the judiciary, counsel, and litigants in the Alberta Justice system. You will be responsible for managing administrative functions related to members of the judiciary, including decision preparation, formatting, and filing; scheduling; arranging travel; calendar management, committee work, and other executive assistant duties as required. You will also provide back-up to the other Judicial Assistant positions.

Your excellent knowledge of the Court system, Court procedures and relevant legislation will allow you to identify and deal quickly with complex technical problems as they arise. You will ensure proper compliance with legislation, rules, practice notes and notices to the profession, while at the same time assisting in the efficient managing of matters before the court.

You will have daily contact with the judiciary, lawyers, Court personnel, unrepresented litigants and others. Your excellent interpersonal skills will be needed to liaise with these key stakeholders before, during, and subsequent to Court proceedings.

Competencies for these positions include: excellent communication and judgment, time management skills, attention to detail, punctuality, multi-tasking, ability to work independently and without supervision, conflict management, dependability, professionalism, diplomacy and a good working knowledge of law procedures and practices.

The successful candidates must act in a responsible and professional manner reflecting the fair and equitable delivery of justice in Alberta.

Qualifications

Two-year diploma in legal or office administration (or related field) and a minimum of one-year progressively responsible related experience as an Executive Assistant. Experience providing support to multiple stakeholders and working in a legal or court environment would be assets. Experience communicating in French fluently (orally and in writing) would also be an asset.

Candidates may be asked to do further testing. Equivalencies:

Additional directly related experience will be considered in lieu of some education.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies: https://www.alberta.ca/assets/documents/psc-alberta-public-service-competency-model.pdf

In this role, you will contribute to our team by demonstrating the following behavioral competencies: 

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.

Drive for Results: Knowing what outcomes are important and maximizing resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other and external stakeholders.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Salary

Temporary & Permanent: $2,042.85 - $2,511.73 bi-weekly ($53,318.00 to $65,556.00 annually) Wage: $ 28.18 - $34.64

Notes

We are hiring for 3 positions – 1 Permanent, 1 Temporary (1 year) & 1 Wage (6 months) available in Edmonton location. 

The hours of work for this position are Monday to Friday 8:15AM - 4:30PM, 36.25 hours a week. 

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs shifts/week).

This position will require final candidates to undergo a security clearance. You will also be required to:

• Lifting up to 25 pounds.

• Travel to other court offices may be required. Typing speed minimum of 50 wpm

• This position requires bending, walking/taking the elevator to other floors within the courthouse and pushing/pulling a cart with files in it to these other floors

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Optional: Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for- alberta-public-service.aspx

• Pension plans:

• Public Service Pension Plan (PSPP) – https://www.pspp.ca Leadership and mentorship programs

• Professional learning and development

• Positive workplace culture and work-life balance

• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements

• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca

How To Apply

Apply Now

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/navigating- online-jobs-application.aspx to learn more about creating a candidate profile and other tips for the Government of Alberta’s online application system. 

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system, click here to access the main log in page where you are able to ‘Create an account’, reset your password (‘Forgot your password’) or ‘Sign In’ should you already have an account. 

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant. 

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at https://www.alberta.ca/alberta-public-service-jobs.aspx

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

• https://www.alberta.ca/apply-for-jobs-with-the-alberta-public-service.aspx

• https://www.alberta.ca/alberta-public-service-hiring-process.aspx

• https://alis.alberta.ca/look-for-work/

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at thesame or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine whichcandidates' qualifications most closely match the advertised requirements. Only individuals selectedfor interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, please contactMarie Paterson at Marie.Paterson@gov.ab.ca

If this competition is closed as per the closing date noted above, please continue to checkhttp://www.jobs.alberta.ca for a listing of current career opportunities with the Government ofAlberta.